Vacancy Announcement: Personal Secretary to the Director – GSS I
Job Overview
The SAARC Cultural Centre (SCC) is currently seeking a dedicated and experienced Personal Secretary to join our dynamic team. This position will play a crucial role in providing administrative support to senior management and ensuring the efficient operation of the Centre.
Applications are invited from Sri Lankan citizens for the following position.
Job Title: Personal Secretary to the Director SCC
Job Station: Colombo, Sri Lanka
Job Type: This Job is a contractual position with a duration of three years at a time, with the possibility of extension until the individual reaches 60 years of age, contingent upon satisfactory performance and conduct. (Note: The position is subject to a one-year probationary period, during which performance will be reviewed for permanent appointment.)
Age: Below 45 years
Responsibilities:
• Manage schedules, appointments, and travel arrangements for senior management.
• Organize and maintain files, records, and databases.
• Prepare and edit correspondence, reports, and presentations.
• Act as the point of contact between executives, employees, clients, and other external partners.
• Handle confidential information with discretion and professionalism.
• Perform various administrative tasks to support daily operations.
Education Qualifications and Experience:
• Degree or higher qualification in Administration or Human Resource or relevant field;
• Proven 07 years of experience as a Personal Assistant or in a similar role;
• Strong verbal and written English communication abilities;
Preferred:
• Diploma or higher qualification in Secretarial studies or a relevant filed
Skills:
• Clear and confident communication (phone, in-person, video calls).
• Strong writing skills (emails, memos, reports).
• Active listening to understand and deliver accurate messages.
• Effective task prioritization and time management.
• Organizing meetings, appointments, and travel.
• Maintaining organized physical and digital records.
• Attention to detail to ensure error-free documents and appointments.
• Proficiency in Microsoft Office Suite, Google Workspace, and email systems.
• Experience with calendar and scheduling tools (Outlook, Google Calendar).
• Accurate data entry and management.
• Professional interaction with internal and external stakeholders.
• Handling inquiries and requests politely and professionally.
Recruitment Procedure:
– Shortlisted applicants will be required to sit for a written test and a structured interview designed to assess the subject knowledge of the candidates
– Required reference checks will be conducted by the SAARC Cultural Centre to ascertain the authenticity of the information listed in the CVs
Salary and other allowance:
– US$265-6×5-295(EB)-9×5-340(EB) plus other allowances (House rent, Medical allowance, Conveyance allowance) monthly as per the harmonized rules of the SAARC Regional Centres, Payable in Sri Lankan Rupees.
Application Process:
– Interested candidates are invited to view the full job description in https://saarcculture.org/vacancy-announcement-personal-secretary-to-the-director-gss-i/.
– A cover letter and a copy of detailed resume with two non-related referees should be sent via registered post or fill the following Google form.
Google Form Link: https://forms.gle/v1QiZLH3VQb1dfjg8
– All registered post application should be addressed to the Director, SAARC Cultural Centre, No: 224, Baudhaloka Mawatha, Colombo 07.
– Application deadline: 15 March 2025
Selection Process:
– Only candidates who have been short-listed based on their qualifications and experience will be invited to participate in the written examination, followed by an interview.
– All original education certificates and documents verifying experience must be brought to the interview.
Director
SAARC Cultural Centre
No. 224, Bauddhaloka Mawatha, Colombo 7
Web:www.saarcculture.org
